Employee Attendance System: Geofencing Or Geo Attendance System
Technological advancements are stepping into the organisation, and organisations are always searching for excellent and efficient ways to give a boost to their productivity and streamline the process.
The next great breakthrough in the market, which helps the organisations manage their human resource, is the geo attendance application.
This system contributes a seamless, accurate way of tracking employee attendance by using the latest GPS technology.
Further details on geo-attendance systems and their working details, implementation tips, and the variety of advantages this system can hold are discussed here.
What is a Geo Attendance System?
A geofencing attendance system is a technology that automatically detects when employees punch in and punch out by creating a virtual boundary around a location, such as an office or a project site. The software automatically notes an employee’s attendance as they enter or leave such demarcated areas through GPS or RFID.
Soon, it will eventually replace such traditional methods of attendance that include paper timesheets and punch cards. After all, it was indeed quite cumbersome and subject to errors. It provides a fast, accurate, and convenient way of handling employee time, especially in this age of remote working and flexible work arrangements.
Types of Geofencing Attendance System
Then there are various sorts of geofencing attendance systems with their features and capabilities. Here are a few common ones:
GPS-Based Geofencing System: It is another variety of system that keeps track of employees by using GPS technology. It requires a mobile phone and checking in and out when entering or leaving a particular location surrounded by a virtual perimeter. This system is helpful for off-site or remote workers.
RFID-Based Geofencing System: Geofencing is, in fact, one system that would make use of RFID tags or cards in keeping employees’ attendance. The RFID tag or card is only a setup such that at any given time, an employee carries the said tag or card to signify his identity. Whenever any employee enters or leaves the premises, he will have to scan his RFID tag or card, which gets automatically recorded in the system.
Wi-Fi-Based Geofencing System: This type of system is implemented using Wi-Fi networks for tracking the employees’ attendance. The system design involves creating a virtual radius around a geographic location using the Wi-Fi signals emitted by an employee’s gadgets to track them. On crossing the boundary, either while entering or leaving, the system automatically marks their attendance.
Hybrid Geofencing System: This system utilises at least two geofencing technologies, like GPS and RFID, combined to provide a more robust and accurate attendance tracking solution.
How does the Geo attendance system work?
The geo attendance system works by integrating GPS technology without any hassle into the employee working hours and attendance management system. Every employee is given a device, mostly in the form of a smartphone or an employee GPS tracker, which helps them communicate with a centralised system for the management of attendance.
The GPS device captures and logs every detail of time and location when an employee reports at the place of work or any other predefined location and automatically records the attendance. As a means to ensure that there are no errors, the system cross-checks the recorded data with predefined geofences; these are virtual perimeters created around some locations.
If an employee tries to punch in or out anywhere outside the geofence, it’s flagged as an exception. This process, down to the exactness, removes the least part of human error related to swipe time and enables the employer to get to know the fullest details about the movement of their employees for better management and accountability. The combination of GPS technology and geofencing adds up to take attendance tracking to a new level and strengthens the dependability and efficacy of the system in managing attendance.
In short, the geo-attendance system offers an advanced mechanism where the whole concept of the system works much beyond the conventional method of tracking the attendance to ensure a seamless and error-free recording of attendance in the organisation.
How to Implement Geo Attendance System
Do you seek solutions on how to gear up your premises to attain better efficiency? So, here are a few tips to implement the Geo-Attendance System:
Selecting The Right Technologies
Selecting the right technologies is the very first step to a successful implementation of a geographic attendance system. TrueTym is one such outstanding solution. The choice of technology is vital to the level of effectiveness, user-friendliness, and the overall organisational impact the system will have in its operations.
TrueTym is an advanced employee monitoring software, head and shoulders above the rest in the industry, beyond any geographical attendance tracking. It has a really friendly interface, resilient features, and advanced geofencing. While opting for a tech solution, choose something like TrueTym for factors such as accuracy and reliability.
Ensure that the chosen technology—in this case, TrueTym—provides an accurate and reliable record of attendance. This system is supposed to be appropriately integrated with GPS technology to bring out correct data, leaving no room for doubt regarding authentication in attendance records.
Scalability
TrueTym scales as the business grows, thereby expanding the tracking and usage of the cloud-based attendance system as per your needs. That keeps supporting your organisation with changed needs and ensures long-term sustainability. A geofence attendance system should integrate with your existing infrastructure with minimal disruption of your infrastructure during the implementation phase. TrueTym is known for ease in integration and ensures that there is a fractional change in one’s systems that are already in place.
Strong Geofencing
TrueTym facilitates the proposition of highly advanced geofencing, which eases the task of defining the attendance zone. This means that employees would be able to log in or out only when physically present—very useful for making attendance tracking accurate and effective.
User-friendly interface
One of the crucial things that are needed for an application to be accepted within an organisation is an intuitive and friendly interface. At TrueTym, much emphasis has been laid on the user experience. Employees and administrators are given an easy interface that is convenient to use and understand. Now, with the use of this robust, reliable technology solution, TrueTym provides you access to employee GPS tracking for the location of an employee, their device type, and IP to recognise their Internet provider to ensure the safety and security of the organisation.
It has an array of other features in employee monitoring that could really help you improve employee engagement and productivity in your workforce.
Communication of the change
‘Location based attendance’. This is a fairly significant shift in the management of attendance; hence the management should make the change very transparent and declare it to all the employees mentioning the benefit of the humidifier thing for them and addressing their major concerns as well.
Choose right Geofencing parameters
The accuracy of the geofencing parameters will be key to the efficiency of the geographical attendance system. Pay close attention to the layout of the workplace and draw geofences so that they closely and correctly serve as representatives of designated attendance areas without being so restrictive.
Train and Support
Equip the workforce with the right knowledge and skills to enable them to use the geo attendance system comfortably. To deal with any concerns or questions that come up, training sessions should be conducted and assistance should continue to be available throughout the implementation phase.
Assure that data privacy and security are maintained
Since location data is a key component of the system, maintain sufficient privacy and security of data. Provide assurance to the employees that the location information would be kept confidential and would be subjected to the applicable regulations associated with it.
Monitoring and Optimisation
Run frequent performance monitoring of the system and elicit feedback from the end-users. Based on that, locate the areas that need improvement and optimise the geographic attendance system according to the needs of the organisation.
